Monday, 8:41 a.m. — before us

Unread · 214 "Following up again on the invoice…"
Sticky note Book the 3 p.m. — or move it? Again.
Spreadsheet 411 rows, 3 duplicates, 0 owners
CRM Last updated: 26 days ago
overlapping · unassigned · forgotten

Monday, 8:41 a.m. — with us

We take the loose ends of your workday and give them a shape.

AssistSphere Virtual is a remote assistance studio: email and calendar management, scheduling, data entry, research, documents, CRM updates and customer support — delivered fully remotely.

09:00 Inbox cleared to 6 decisions done
11:30 Calendar re-stacked, buffers added done
14:00 CRM synced, 12 follow-ups queued done
17:00 Recap in your inbox done
See packages Talk to a human

01 — The order

Admin work isn't hard. It's endless — which is exactly why it should never sit on your desk.

We opened a month ago with one rule: no vague retainers. Every engagement starts with a written map of your week — where time leaks, which inbox rules are missing, which records nobody owns. Then we take those pieces over, remotely, and keep them boring.

1 month

since we opened — and we say so

Same-day

acknowledgement on weekdays

100% remote

no travel, no on-site fees

  • i

    Written handover, always

    Every task lives in a shared board with an owner and a due date. Nothing lives only in a chat thread.

  • ii

    One assistant, one backup

    You get a named person who learns your preferences, plus a trained backup for holidays and sick days.

  • iii

    Quiet by design

    Access is scoped to what a task needs, credentials go through your password manager, and we log what we touch.

02 — Packages

Ten ways to hand something over.

Flat US pricing, no setup fee. Hours roll over inside a month. Open a line to see what's inside, then purchase it directly.

Daily email triage, replies from your templates, and a calendar that stops double-booking itself.

  • Inbox triage & labeling
  • Drafted and sent replies
  • Calendar cleanup & buffers
  • Daily end-of-day recap

Full meeting coordination — booking, rescheduling, reminders, and prep notes so you walk in ready.

  • Calendar management
  • Meeting confirmations
  • Reschedule handling
  • Pre-meeting prep notes

Accurate, fast data entry into your CRM, spreadsheets, or back-office tools — no backlog left behind.

  • Spreadsheet data entry
  • CRM record updates
  • Document digitization
  • Quality checks

Deduplication, tagging, and pipeline cleanup so your CRM reflects reality and your team trusts it.

  • Duplicate removal
  • Contact tagging
  • Pipeline stage cleanup
  • Weekly hygiene report

Structured research and concise briefs delivered before your next big decision, hire, or pitch.

  • Competitor research
  • Market summaries
  • Vendor comparisons
  • Formatted brief doc

Polished decks, proposals, and documents formatted to your brand — ready to send without edits.

  • Slide deck formatting
  • Proposal templates
  • Brand consistency
  • PDF export ready

A clean folder structure, naming conventions, and shared drive setup your whole team will actually use.

  • Drive audit
  • Folder restructure
  • Naming conventions
  • Team access setup

Inbox-zero support coverage using your tone and templates — customers get fast, on-brand replies.

  • Ticket triage
  • Template-based replies
  • Escalation tagging
  • Weekly support digest

A single VA who learns your world — handling email, scheduling, research, and admin so you stay in flow.

  • Full inbox management
  • Calendar ownership
  • Ad-hoc research
  • Daily async check-in

A low-risk trial week to see how delegation feels — pick one task area and hand it over for real.

  • One task category
  • Async communication
  • End-of-week summary
  • Upgrade path included
03 — The loop

A day inside the loop.

scroll →
08:30

Morning sweep

Your assistant opens the inbox, sorts by decision needed, and drafts the easy replies.

10:00

Calendar pass

Conflicts resolved, travel and buffer time added, invites sent with agendas attached.

12:00

Queue work

Data entry, CRM updates, research briefs and document formatting from the shared board.

15:00

Client-facing

Support replies go out, follow-ups fire, and anything ambiguous is flagged for you.

17:00

Recap & handoff

One short note: what moved, what's blocked, what needs a yes from you tomorrow.

04 — Handover desk

Hand us one mess. See what comes back.

Before

  • 214 unread
  • 3 threads gone cold
  • no rules, no labels
becomes

After

  • 6 decisions left for you
  • templates for the top 8 replies
  • rules that hold

Before

  • double bookings
  • no travel gaps
  • time-zone guesswork
becomes

After

  • one clean week view
  • buffers before every call
  • invites with agendas

Before

  • duplicated rows
  • stale CRM stages
  • files named 'final v3'
becomes

After

  • deduped and checked
  • pipeline that matches reality
  • naming system + guide

Before

  • replies after 2 days
  • no ticket history
  • manual follow-ups
becomes

After

  • same-day first reply
  • tagged, searchable history
  • automatic follow-up queue

05 — Toolbelt

We work inside your stack.

No new software to buy and nothing to migrate. We join the tools you already pay for, with access scoped to the task at hand.

Gmail Outlook Google Calendar Calendly Notion Asana Trello Slack HubSpot Pipedrive Airtable Google Sheets Excel QuickBooks Zendesk Intercom Dropbox Google Drive Canva Zoom
Coverage Mon–Fri, 8 a.m. – 6 p.m. CT · overlap with all US time zones
Response Same-day acknowledgement on weekdays, always in writing
Delivery 100% remote — email, shared board, and a weekly call if you want one
Commitment Monthly packages, cancel with 14 days' notice

06 — Voices

A month in, pinned to the board.

"I stopped opening my inbox with dread. By the time I sit down, everything that needed a decision is already sorted into four lines."

Marissa Caldwell

Owner, Caldwell Interiors — Kansas City, MO

Note 02

"Our pipeline finally matches what actually happened on the calls. That alone changed how we run Mondays."

Devon Ashcraft

Sales Lead, Northline Supply

Note 03

"They rebuilt our drive in a week and wrote the guide. New hires find things without asking me."

Priya Raghunathan

Operations Manager, Fielded Health

Note 04

"Six-hour test week, real tasks, honest fit report. I signed the month before the call ended."

Grant Whitfield

Independent CPA, Springfield, MO

Note 05

"Customer emails get answered the same day now, in our voice. Refund questions no longer sit for a week."

Alyssa Bergeron

Founder, Petal & Pine Goods

07 — Questions

The things people ask on the first call.

Something missing? Write to us and we'll answer in plain language.

  • Because we don't ask you to. Start with the $180 test week: six hours of real tasks, a written fit report, and no obligation afterwards.

  • Email or a shared task board — whichever you already use. Each task gets an owner, a due date and a written outcome. Nothing lives only in a chat.

  • Hours roll over inside the same calendar month. They don't carry into the next one, so we'll flag underuse before it happens.

  • Through your password manager with scoped, revocable access — never plain-text credentials. We log the systems we touch and remove access on request.

  • Core coverage is Mon–Fri, 8 a.m. – 6 p.m. Central, which overlaps every US time zone. Earlier or later windows can be arranged on the Dedicated Assistant package.

  • Anything requiring a licensed professional — legal, tax filing, medical or financial advice — plus on-site work. All services are delivered remotely.

08 — Start

Send us the one task you keep pushing to tomorrow.

We'll reply the same weekday with a short plan, the package that fits, and what we'd need access to. No calls required to get started.

Purchase Service — Test Week
Phone +7207516437 Email support@assistspherevirtual.com Address 1736 E Sunshine St, Springfield, MO 65804

Mon–Fri · 8 a.m. – 6 p.m. CT